Volunteer Opportunities

Working Board of Directors

“A working board is a group of directors actively participating in the organization’s daily activities. It is a governing board with additional responsibilities: Directors perform their strategic and fiduciary duties as well as participate in the organization’s day-to-day functions.“
https://www.onboardmeetings.com/blog/working-board/

Wellness Through Living Society currently has three (3) Executive Committee openings and two (2) Director-at-Large openings.

All board positions require an estimated 10–15 hours per month.
Board meetings are held on the second Tuesday of each month, from 6:30 p.m. to 8:30 p.m.
All positions carry a two-year term, with the option for re-election.

Open Working Board Positions

1) Chairperson (1 Opening)

The Chairperson provides leadership to the Board of Directors and ensures effective governance and strategic direction.

Key Responsibilities:

Preside over all membership meetings, including Annual General Meetings, special meetings, board meetings, and executive meetings;
Serve as Chair of the Board of Directors and ex officio member of all committees;
Call meetings of the Board and Executive Committee;
Provide leadership in support of the Society’s mission, strategic planning, and policy development;
Appoint all standing and ad hoc committees;
Serve as an official spokesperson and representative of the Society unless otherwise directed by the Board;
Liaise with government officials, community organizations, and the public;
Communicate regularly with the Executive Director regarding day-to-day operations;
Ensure required books, reports, and legal documents are properly maintained and filed;
Hold signing authority for Society cheques and drafts; and
Ensure structures and procedures are in place to secure financial and operational resources, including leadership in fundraising as required.

2) Vice-Chairperson (1 Opening)

The Vice-Chairperson supports the Chairperson and ensures continuity of leadership.

Key Responsibilities:

Assume the duties of the Chairperson in their absence;
Hold signing authority;
Exercise voting privileges on board committees;
Support board leadership and governance responsibilities;
Attend and support fundraising and community events;
Ensure compliance with bylaws and organizational policies;
Encourage board participation in strategic planning;
Assist with event coordination and special initiatives as needed; and
Perform other duties as assigned by the Board.

3) Treasurer (1 Opening)

The Treasurer oversees the financial integrity of the Society.

Key Responsibilities:

Maintain accurate and complete financial records;
Supervise expenditures and hold primary signing authority;
Assist auditors with the preparation of financial statements;
Present monthly financial reports to the Board of Directors;
Present financial statements at the Annual General Meeting;
File annual returns, director changes, bylaw amendments, and incorporation documents with the Corporate Registry;
Serve as Chair of the Finance and Fundraising Committees; and
Perform other duties as assigned by the Board.

4) Secretary (Position Filled)

The Secretary ensures the accurate documentation and preservation of all Society records and supports smooth board operations through administrative oversight.10-15 Hours monthly

Key Responsibilities:

Prepares and preserves the minutes of all meetings of the Society;
Distributes minutes of the previous meeting prior to each meeting;
Maintains custody of minutes and official records;
May possess signing authority, to be used only if the Chair or Vice-Chair is unavailable;
Maintains the Society’s records and minute book, including the registry of board members, minutes of board and Annual General Meetings, and the Society’s bylaws and resolutions;
Authenticates records of the Society;
Maintains an accurate membership list; and
Performs other duties as assigned by the board.

5) Director-at-Large (2 Openings)

Directors-at-Large support governance, fundraising, and community engagement.

Key Responsibilities:

Attend monthly board meetings and the Annual General Meeting;
Participate in fundraising and community events;
Support committee chairs and board initiatives as needed;
Collaborate with fellow board members and community partners;
Maintain knowledge of the Society’s policies, programs, and services;
Promote Wellness Through Living Society positively within the community;
Identify opportunities for partnerships and strategic alliances; and
Perform other duties as assigned by the Board.

Board meetings are held on the second Tuesday from 6:30 PM- 8:30 PM every month. All positions have a term of two years with the option for re-election after the first term.

Interested in Joining Our Board?

If you feel you would be a strong fit for our Board of Directors, please contact us at:
📧 ethelhoeksema.wtl@telus.net

Non-Board Volunteer Opportunities

1) Grant Writer (1 Opening – Remote work available)

The Grant Writer will identify and pursue funding opportunities from government, foundation, corporate, and private sources.

Key Responsibilities:

Support the annual fundraising strategy in alignment with the Society’s mission;
Research, identify, and track current and upcoming grant opportunities;
Write and submit grant applications by established deadlines; and
Track submissions, outcomes, and reporting requirements.

2) Information Technology Specialist (2 Openings – Remote work available)

The IT Specialist supports the organization’s technology needs to ensure effective and secure operations.

Key Responsibilities:

Assess and support operational IT needs across programs and administration;
Monitor, maintain, and troubleshoot hardware, software, networks, and digital tools;
Research and implement technology solutions to improve efficiency, security, and accessibility;
Provide technical support and training to staff;
Ensure data security, backups, and compliance with privacy policies;
Coordinate with external IT service providers as required; and
Maintain accurate records of IT assets and system changes.

Interested in Volunteering?

If you are interested in any of the above volunteer opportunities, please contact us at:
📧 ethelhoeksema.wtl@telus.net