Volunteer Opportunities
Working Board of Directors
“A working board is a group of directors actively participating in the organization’s daily activities. It is a governing board with additional responsibilities: Directors perform their strategic and fiduciary duties as well as participate in the organization’s day-to-day functions.“
https://www.onboardmeetings.com/blog/working-board/
Wellness Through Living Society currently has 4 Executive Committee positions available and 4 Director-at-Large positions available.
Our Open Working Board Positions are:
1) Chairperson (1 Opening):
- 10- 15 Hours monthly.
- The Chairperson shall preside at all membership meetings, including annual general meeting, special meetings of the general membership, monthly board meetings, and executive meetings.
- The Chairperson shall by virtue of their office be Chair of the Board of Directors.
- The Chairperson shall call meetings of the board and the executive committee.
- The Chairperson shall possess and apply leadership qualities that support and defend the business of the Society.
- The Chairperson shall guide the activities of the Board of Directors leading to the establishment and ongoing refinement of the Society’s operational policies and strategic planning process.
- The Chairperson shall take specific direction from the Board of Directors.
- The Chairperson shall appoint all committees, standing or ad-hoc.
- The Chairperson shall be an ex-officio member of all committees struck by the Board of Directors.
- The Chairperson shall lobby and liaise on behalf of the Society with elected and unelected government officials, regional and community-based non-government organizations, and the public at large.
- The Chairperson shall be an official spokesperson and representative for the Society, unless directed otherwise by the Board of Directors.
- The Chairperson shall communicate regularly with the Executive Director of the Society regarding day-to-day business of the Society.
- The Chairperson shall see all books, reports, and certificates required by law are properly kept or filed.
- The Chairperson must be one of the officers who sign the cheques or drafts for the Society.
- The Chairperson shall have such powers as may be reasonably construed as belonging to the chief executive of any organization.
- The Chairperson shall ensure that structures and procedures are in place for securing the resources required by the Society. Depending upon the Society, this may require the Chairperson to play a leadership role in fundraising campaigns.
2) Vice-Chairperson (1 Opening):
- 10- 15 Hours monthly.
- Carries out duties of the Chair in absence of the Chair.
- Possesses signing authority.
- Voting privileges on each board committee.
- Provides leadership for the board.
- Attend fundraising events that are held.
- Maintains and ensures operation within the bylaws.
- Encourages the board’s role and participation in strategic planning.
- Performs duties necessary to promote the success of events if other directors are unable to accomplish tasks.
- Carries out other duties assigned by the board.
3) Treasurer (1 Opening):
- 10- 15 Hours monthly
- Maintains accurate and complete financial records.
- Supervises spending monies including primary signing authority.
- Assists auditor in preparation of financial statements.
- Renders monthly financial statements to the board of directors.
- Presents the financial reports of the Society to the board of directors and the annual
meeting - Files the annual return, changes in the directors of the organization, amendments in the
bylaws and other incorporating documents with the Corporate Registry. - Holds the position of Chair of the Finance and Fundraising Committees
- Carries out other duties assigned by board
4) Secretary (1 Opening):
- 10- 15 Hours monthly
- Prepares and preserves the minutes of all meetings of the Society.
- Distributes minutes of the previous meeting prior to the meeting.
- Maintains custody of minutes.
- May possess signing authority, to be used only if the Chair or Vice-Chair is unavailable to sign.
- Maintains records and minute book of society, including registry of board members, minutes of board meetings and Annual General Meetings, and the Society bylaws and resolutions.
- Authenticates records of the Society.
- Maintains accurate membership list.
- Carries out other duties assigned by the board.
4) Director-at-Large (4 Openings):
- 10- 15 Hours monthly
- Attend monthly board meetings & annual general meetings.
- Attend fundraising events that are held.
- Assist committee chairs and members as needed.
- Work collaboratively with fellow board members & partners in the community.
- Be knowledgeable about Wellness Through Living Society policies, programs & services.
- Promote Wellness Through Living Society positively within our community.
- Actively seek opportunities to partner and build strategic alliances/partnerships.
- Carries out other duties assigned by the board.
Board meetings are held on the second Wednesday from 6:30PM- 8:30PM every month. All positions have a term of two- years with the option for re-election after the first term.
If you feel like you’d be a right fit for our board, please reach out to us at ethelhoeksema.wtl@telus.net.
Non- Board Volunteer Positions
1) Grant Writer
- The Grant Writer will identify new financial sources for our Non-Profit Agency from private, foundation, and corporate donors, as well as government grants.
- This position will be responsible for writing grant applications to maximize funding for the organization, track the outcomes of submitted requests, and solicit funding.
DUTIES AND RESPONSIBILITIES
- Understand the annual fundraising strategy to pursue funding from both prospective and established donors, sponsors, and agencies that are aligned with the organization’s mission.
- Research, identify and track open and future grant-fundraising opportunities, and ensure grant submissions and requirements are completed by the established due date.